Author name: Susan Boeve

Every scanned invoice, vendor packing slip, and signed sales order attachment in Business Central lives in the same place: your production database. That’s fine until it isn’t — until you’re staring at a capacity warning and realizing that years of PDFs are eating into the same storage limit as your actual transactional data. Business Central now has a built-in answer to that problem: external file storage. Here’s what it actually involves.
The files themselves move off your database and onto external storage; only the link back to the record stays in BC. Users don’t see a difference — they still open, add, and manage attachments from the same Attachments FactBox they always have. What changes is where the bytes actually live.